Appointments control where faculty are displayed in the Faculty Directory and record their official roles within departments, units, or colleges. Administrators can view and update faculty appointments from the Administrative Profile.
Accessing Faculty Appointments
Locate the faculty member in the directory or use the search bar (available at the top of every page) to find the faculty member.
Open the faculty member’s Administrative Profile.
In the Administrative Profile, select the Appointments section.
Here you will see two sections:
Primary Appointments — A faculty member must always have one active primary appointment to appear in the Faculty Directory.
Secondary Appointments — Additional roles (e.g., joint or courtesy appointments).
Editing an Appointment
In the Appointments section, click Manage Appointments.
Locate the appointment you want to update.
Click Edit next to that appointment.
Make any necessary changes:
Department/Unit
Rank
Title
Appointment Notes (optional)
Start & End Dates
Termination Date (if the faculty member’s employment with the institution is ending)
Termination Notes (optional)
Click Save to apply changes.
Adding a New Appointment
In the Appointments section, click Manage Appointments.
Select either:
Add Primary Appointment
Add Secondary Appointment (for joint or courtesy roles)
Complete the required fields (Department/, Rank, Title, Dates).
Click Save.
⚠️ Important: If a faculty member does not have an active Primary Appointment, they will not appear in the Faculty Directory.
Visibility of Closed Appointments
Closed appointments remain visible within their respective Primary or Secondary Appointments section and are clearly flagged as ended or terminated.
Best Practices & Notes
Some institutions have data integration established to automatically populate and edit Faculty Appointments - please check with your University Administrator to see if this is the case for you.
Always ensure each active faculty member has one current primary appointment so they appear in the Directory.
Secondary appointments are optional and can be added as needed.
Historical appointment data is preserved — appointments aren’t deleted when ended or terminated.