As an institutional administrator, you have access to features and data views that go beyond those available to faculty members and department administrators.
🔑 What Can I Access in Scholarly as an Institutional Administrator?
Your specific access may vary depending on your institution’s configuration, but institutional administrators typically have access to:
Directory & Profiles
Full visibility into all faculty profiles, with the ability to edit profile settings, scholarly activities, appointments, and more.Workflows
Create and manage institutional processes, such as faculty evaluations, promotion reviews, and leave applications.Reports
Access standard and custom reports, including faculty demographics and department-level summaries.Grids
Use a spreadsheet-style interface to explore, filter, and export faculty data. Grids are fully tied to the Scholarly database and support custom visualizations and exports.Data Integrations
View and manage the external data feeds that populate Scholarly for your institution (e.g., HR feeds, appointment data, etc.).
🧑🏫 How Does This Compare to the Faculty Experience?
Faculty members primarily interact with:
Their own Profile
Assigned tasks within Workflows (e.g., completing an annual evaluation)
They do not have access to:
Reports
Grids
Data Integrations
Administrative settings or Workflow editing
In the Directory, faculty can only view basic details about their colleagues (e.g., contact information and education history).
🧭 How Does This Compare to the Department Administrator Experience?
Department chairs and administrators have broader access than faculty but are limited to the faculty in their own department.
For example:
The chair of the History department can access administrative settings and reports for History faculty but cannot view this information for Math faculty.
Institutional administrators, by contrast, have institution-wide visibility and control across all departments.