As a department chair or admin, you can review evaluation progress and explore department-wide reporting directly within Scholarly. Once you open a workflow, the Workflow Overview page provides real-time status information, and the Explore Data tools allow you to analyze responses, completion rates, and evaluation outcomes across your department.
Accessing Evaluation Reports
You can access evaluation reporting tools in two ways:
Option 1: From Your Dashboard
Log into Scholarly.
Look for the evaluation cycle on your dashboard.
Click to open the workflow’s Workflow Overview page.
Option 2: From the Faculty Evaluations Tab
Click Faculty Evaluations in the left-hand menu.
Select the Managed Evaluations tab.
Locate your department’s cycle and click to open it.
Once on the Workflow Overview page, select Explore Data in the upper-right corner.
Exploring Data and Reports
The Explore Data menu provides multiple reporting views, allowing you to analyze evaluation progress and results across all participants.
1. Grid View
Grid View displays the entire evaluation in a spreadsheet-like layout.
You can use it to:
View responses to evaluation questions across all workflow stages
Track completion status for faculty and reviewers
Filter or sort by group, step, reviewer, or status
Export the data for reporting or compliance purposes
The first column shows each participant’s progress, making it easy to identify faculty who have not completed their self-evaluation or reviewers with outstanding steps.
2. Graph View
Graph View allows you to create custom visualizations of evaluation data.
You can:
Select variables for the X and Y axes
Break data down by department, rank, status, or other attributes
Choose visualization types (bar charts, scatter plots, etc.)
Edit titles, axes labels, and legends
Export graphs for use in presentations or departmental reports
This view is useful when you need a high-level overview or want to communicate trends clearly to leadership.
3. Workload (if configured)
If your institution uses workload reporting, the Workload view displays a Workload Histogram based on the activity types defined during configuration.
This tool helps you:
Compare faculty workload within or across departments
Visualize contributions and activity distributions
Identify outliers or workload imbalances
Reference contractual or expected workload benchmarks
Tracking Progress on the Workflow Overview Page
Before opening reports, you can also monitor progress directly on the Workflow Overview page. The table displays:
Each faculty member’s evaluation status
Completed and outstanding reviewer steps
Approaching or past-due deadlines
Assigned reviewers and due dates for each workflow step
For more detailed management actions—such as updating reviewer assignments or sending reminders—refer to Managing an Evaluation.
Tips for Staying on Track
Pull a list from Grid View of faculty who haven’t completed their self-evaluation.
Use bulk reminders a few days before deadlines.
Export data or graphs when preparing departmental summaries or compliance reports.